Reading the capacity outlook
The Capacity Outlook report shows projected team capacity over a selected period. Use it to identify dips before they land — not after.
What it shows
Section titled “What it shows”For each team and time period, the report aggregates daily member capacity into a team total. A team of four at full availability shows 4.0; the same team with one member at half capacity shows 3.5.
The chart makes trends visible: gradual declines from overlapping leave, sudden drops from holidays, and recovery as members return.
How to read it
Section titled “How to read it”- Select a team — capacity is calculated per team, not workspace-wide.
- Choose a date range — default is typically the next 4–8 weeks; extend for quarterly planning.
- Look for dips below your threshold — if your team needs at least 3.0 capacity to maintain coverage, any day below 3.0 is a risk.
- Drill into the cause — cross-reference with the timeline for the members driving the dip.
Recommended review cadence
Section titled “Recommended review cadence”| Role | Cadence | Focus |
|---|---|---|
| Support / ops manager | Weekly | Next 2–4 weeks for imminent gaps |
| Team lead | Bi-weekly | Upcoming leave conflicts within the team |
| Capacity planner | Monthly | Quarterly trend and holiday impact |
Empty state
Section titled “Empty state”If the report shows no data, your workspace likely has no events in the selected range. Log member events or add group holidays, then return to the report. The in-app empty state links here for setup guidance.
What to read next
Section titled “What to read next”- How capacity works — how the numbers are calculated
- Reports — other reports that complement the outlook
- Creating & managing events — log the events that drive capacity